AVS

Abstract Submissions



Abstracts for all Conference presentations will be printed in the Conference booklet and on the Conference webpage and app. The Program Committee will select some presentations for the oral program from the submitted abstracts and will notify those authors. Other submissions will be offered a poster presentation. 

All submissions are to include the following:

* 300 word abstract providing the essence of the presentation


GENERAL INFORMATION

Means of Submission - Online

By clicking on the link above, you will be taken to a web page where you can cut and paste your abstract in several simple steps. The benefits of this system are many but include:

1. Allowing you to preview your abstract and make modifications to your satisfaction.
2. Ensuring you know your lodgement is completed as you will receive an immediate email confirmation.
3. Ensuring accurate indexing of all authors in the abstract book.
4. Ensuring consistent presentation of all abstracts in the proceedings (overarching formatting is imposed).

BEFORE YOU START

1. Are you using one of the following browsers
- INTERNET EXPLORER (ver 5.5 or newer)
- NETSCAPE (ver 7.4 or newer) or
- MOZILLA (ver 1.3 or newer)
- CHROME
- SAFARI

If not the screen will tell you if it detects you are using the wrong software and you would be advised to change to a computer with one of them installed.

2. Have you got your abstract open and running on your own computer? You need to be able to cut and paste it onto the web. (Note that keypad short cuts do not work with Mozilla, you need to use the menu, edit, paste command to paste in text to your submission).

3. Is your abstract text less than 250 words – it will not allow you to paste larger submissions. The word count does NOT include your title, authoring or cited references.

SUBMITTING YOUR ABSTRACT

1. The first step in uploading your abstract is to record your personal details in your own ‘registration profile’. If you have already completed it for your registration or another ASN Event, you will not have to repeat this, just login to your ‘registration profile’ as a returning delegate.

2. To upload your abstract, click ‘submit new’ under the Abstract section of your event profile. The system will then take you through the steps to complete your abstract. Once you are happy with your abstract and would like to submit it for consideration in the program, click ‘Finalise submission and return to dashboard’.

3. YES - YOU CAN MAKE CHANGES AFTER YOU HAVE SUBMITTED!! You can use your email and password to access your abstract submission at any time and make any changes you wish until the abstract submission deadline. The edit option will no longer appear once scoring has commenced.

4. The presenting author must be the person submitting the abstract and they must do this from their own ‘registration profile’.

WHEN YOU'VE FINISHED THE SUBMISSION

You will receive a confirmation email acknowledging your submission has been completed. You can view or edit your abstract by returning to your dashboard. If you do not receive this confirmation email, please contact Amber- as@asnevents.net.au 

ACCEPTANCE NOTIFICATION

Notification of programming decisions will come from the Scientific Organising Committee via the Conference Secretariat shortly after the expiry of deadlines and the working program will be posted to your 'registration profile'. The notification will include specific presentation instructions but in the interim, those preparing posters should note the maximum size allowed is 100cm wide by 120cm high. Velcro will be available to fix the poster to the boards. Computer data projection is the only presentation method supported for contributed talks. These should preferably be in powerpoint, pdf or keynote though any other common presentation system will be accepted.

WEB PUBLISHING

A couple of weeks before the meeting, the final program will be published to this web page.