The 2019 AVS10 Conference will be held at the Millennium Hotel Queenstown, New Zealand, located at: 32 Frankton Rd, Queenstown 9300, New Zealand
Parking is available to Hotel guests only, with a charge of $10 (NZD) per night. Ample street parking around the Millennium is available free of charge.
The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.
Basic wifi will be provided to all delegates whilst onsite at the conference.
Dress code throughout the day is smart casual. The dress code for the Welcome Reception and Conference Dinner is also Smart Casual.
More information coming soon
Full Registration includes; an electronic conference handbook and program, name badge, lunch, morning and afternoon refreshments, entry to all three days of sessions and the Welcome Reception
Student Registration includes; an electronic conference handbook and program, name badge, lunch, morning and afternoon refreshments, entry to all three days of sessions and the Welcome Reception
*Student Registration is open to those who are undertaking full-time study. Your student number , name of university and primary supervisor must be submitted for verification when registering.
Morning tea, lunch and afternoon tea is provided on the Tuesday, Wednesday and Thursday. All food at each social function is included, if you are attending.
Complimentary Tea, coffee, water and mints are available during the conference.
Please wear your name tag for entry into all sessions.
Any changes to the conference program will be announced during housekeeping notices each morning during the first plenary session. You may also check with Leishman Associates staff at the registration desk.
Please check your latest Registration Confirmation email, this will list all bookings. If you have misplaced this, you can request a new copy by clicking here
Welcome Reception, Monday 2 December :
The Welcome Reception will be held at the Millennium Hotel Queenstown.
Conference Dinner, Thursday 5 December:
More information coming soon
All delegates, exhibitors and accompanying partners will be provided with a name badge, which will give you access to all events that are included in your registration or that you have purchased. Please ensure you wear your name badge at all times.
Yes, you can, for an additional cost. Additional guest tickets can be booked when you register online, or through the Leishman Associates office. Bookings can be made at the conference but will be subject to availability.
You must advise the conference managers of any special dietary requirements when you register for the conference. Caterers at each function will be informed of these. During the day, there will be a buffet table offering food suitable for dietary requirements. If you are unsure, please don’t hesitate to ask staff at the registration desk.
IMPORTANT – If your dietary request relates to a life-threatening allergy, please ensure that you advise the organisers as soon as possible.
You can book your accommodation through the online registration form or by emailing Jodi Stevens. You will be asked to provide your check-in and check-out date as well as your credit card details to secure the booking. Payment for your accommodation will not be taken until you check out of the Hotel. Delegates are encouraged to book in advance as availability closer to the Conference date is not guaranteed.
If you have booked your accommodation when you registered, your credit card details have been transferred to the hotel you have selected – please confirm this on check in with your hotel.
The hotel will request payment on check in. If you have arrived 24 hours later than your indicated arrival day you may find that you have forfeited your deposit.
If you will not be paying with your own credit card, and need to arrange payment before you arrive in Queenstown, the best way is via a credit card authorisation form enabling the hotel to process a third-party card. To do so, please contact the hotel you selected and they will organise with you to receive a form for you to fill out and fax, email, or bring on arrival.
Please email Jodi Stevens to cancel or change your accommodation prior to the Conference. If you need to cancel your accommodation booking within 30 days of your arrival date any cancellation fees will be subject to the hotel cancellation policy. Therefore, no accommodation refund can be guaranteed within 30 business days of the Conference. If you alter your accommodation booking after you have checked in, please deal directly with the hotel. If you arrive 24 hours later than your indicated arrival day, charges will apply.
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker & Conference Managers.
Presentations will not be made available to delegates.
Please bring your PowerPoint presentation with you when you register. All presentations need to be 16:9 in ratio.
All speakers should present themselves to the Speakers Preparation Desk at least four hours prior to their scheduled presentation time, to upload their presentation.
Speakers are also requested to assemble in their session room 5 minutes before the commencement of the session if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. A technician will be present in the room at all times. There will be facilities to test and modify your presentation if required.
During the break prior to your session, it is highly recommended that speakers go to their room and introduce themselves to the chairperson of their session. Each chairperson will be in their room at least 5 minutes prior to the start of the session.
You can also check that your presentation is working correctly with the AV technician in the room.
If you are a chairperson you will receive chairpersons guidelines when you register at the registration desk. If you have additional questions, please contact Leishman Associates.
AVS10-2019 reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.